We are from Alma and are looking for a versatile and highly-organized Personal assistant to perform personalized administrative duties for the Director of Telemarketing & Business Development. Here in Alma, we are a foreign company with over ten years in Vietnam. A very dynamic, friendly, young working environment is waiting for you ahead. In order not to miss our job offer, please don't hesitate to apply soon:
JOB REQUIREMENT:
• Act as the first point of contact between the Director and managers/departments and outside contact;
• Reporting to Director and performing secretarial and administrative duties.
• Manage diaries by scheduling, prioritizing, and managing appointments, planning and organizing meetings, and sending reminders;
• Take dictation and meeting minutes;
• Managing internal and external correspondence/Preliminary drafting of correspondence on the Director's behalf;
• Managing correspondence, tracking incoming and outgoing correspondence, and ensuring replies are produced within the required timeframe;
• Ensure that cyclical and management deadlines for reports and reviews are met;
• Typing, formatting, and producing/editing reports, documents, presentations, and briefs;
• Handle requests and queries appropriately;
• Liaising with internal departments, make travel arrangements (flights/hotel/taxi picking up);
• Devise and maintain office filing system;
• Follow the process of all other directions, orders, and requests from Director daily.
• Proven work experience as a Personal Assistant/Secretary
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Ability to multi-task and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Proactive, flexible, and self-motivated
• Problem-solving skills and can work under high pressure
